Club Executive and Committee Descriptions
The Club executive:
The executive team comprises three persons, usually with committee experience and participation.
General correspondence of the Club may be handled by any one of the Executive team.
Club President-
Responsible for all executive matters relating to outside third parties as and when required.
General supervision of the affairs of the Club.
Presides at all meetings of the Directors.
Representative of the Club in dealing with Parks Board officials, RCGA and BCGA matters.
Liaison with the Club Head Professional.
Vice-President-
Responsible for undertaking the president’s duties in the absence of the president, and other duties as requested from time to time.
Treasurer-
Maintains the financial records of the Club
Prepares the financial statements of the Club for the directors, members and others, as and when required throughout the year.
Prepares the annual budget for the ensuing year.
Secretary-
Maintains the record of proceedings at all Directors meetings (minutes).
Issues notices of meetings to the members.
Custodian of all records and documents of the Club.
Conducts the general correspondence of the Club.
Committees, led by a Chair for each committee.
Match committee:
The Captain is the Committee Chairman.
The committee:
Creates the fixture list for the playing season, including the determination of format of play, date(s) of play,and pay-outs.
Marshalls and administers tournaments
Scrutinizes and approves the scorecards, declares the winners and losers, including the issue of vouchers, and posts to the Website.
Determines the disciplinary action required for members who play in tournaments and, for one or more reasons, fail to attend, or fail to complete a tournament. The factors that determine a suitable response are complex and each situation is dealt with on an individual basis.
Responsible for determining restrictions with players handicaps, where consistent patterns of playing performance in tournaments are not considered to be compatible with posted handicap data.
This is the most significant committee in the Club. Most of the Directors at Large participate in its operation, due to the volume of work required on a weekly basis during the playing season.
Social committee:
The committee is comprised of a Chairman only.
In co-ordination with the Match Committee, determines the dates of events where a meal or other social benefit is provided. The menu, and pricing, is reviewed with the Parks Board McCleery kitchen staff and approved.
Hosts the three largest social events in the year:
Sweepstakes tournament
Awards night, usually held in March, before the start of the playing season.
Annual General Meeting held in December after the end of the playing season.
Membership committee:
The Committee is comprised of a Chairman, supported by a Director who takes on the responsibility for New Members.
Responsible for the membership list, both returning members and new members, under 65 years of age, (regular members) and over 65 years of age(senior members), honorary members
Recruitment and solicitation of new members.
Responsible for processing new applications
Responsible for Club policy relating to absentee and non-paid members.
Maintains a close liaison with the Treasurer with respect to the receipt of member dues and record of membership for the year.
Grounds committee:
The Committee is comprised of a Chairman only
Its main function is to act as a spokesperson for the Club in matters pertaining to the playing environment, and to maintain a good relationship with the Chief Groundskeeper of the McCleery Golf Course.
Most issues relate to boundary markings, the use of seed/sand, and general course condition including sand traps.
Trophies committee:
The Committee is comprised of a Chairman only.
Responsible for the engraving of trophies as tournament winners are declared. All trophies are presented at the annual Awards night, and retained in a locked cabinet at the Club.
Responsible for reviewing insurance valuation.
Responsible for maintaining a permanent record, including photos, of all trophies.
Rules committee:
Interpretation and implementation of the Rules of Golf where an infraction has taken place or appears to have taken place. Each instance is treated as a unique event, and the interpretation is usually vetted by one or more of our members who have received RCGA Rules Book certification.
Communications Committee:
Responsible for maintaining and upgrading our computer requirements with respect to the administration of the Website, the RCGA handicap posting process and procedures, and e-mail communication with members.